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Guidelines for our Campus Partners

PARKING

  • The Gaines parking space is NOT part of any reservations for Commonwealth House. The parking space is used 24/7 by Gaines staff and faculty. Please ask your guests NOT to park in this space as unauthorized parking will result in towing.
  • Parking in the surrounding E-lot is usually available (but not guaranteed) for staff/faculty with an E-permit. You can purchase a day permits for the E-lot for non-UK guests at the UK Parking and Transportation office on Press Avenue. 

TECHNOLOGY

  • The downstairs rooms do NOT have any AV technology.

EVENT SET UP

  • The room is available for set-up (and doors will unlock) thirty minutes prior to your event start time. Please do not arrive earlier than thirty minutes prior as the space may be in use for a previous reservation. If you think you will need the room for set-up earlier, please let us know so that we can check for earlier availability.

CATERING

  • You are welcome to arrange catering for your event. You can use any UK-approved catering vendor; you do not have to use UK Catering Services
  • You will need EMS approval and a licensed bartender if you plan to serve alcohol at your event.
  • Please note that the oven/stove and microwave in the kitchen are NOT functional. 

AFTER YOUR EVENT

  • If you will be serving food, please ensure that any waste is sealed in a large black bag (in the large refuse can) at the end of your event; we’d be even more grateful if you could relocate the full trash bag to the dumpster at the end of the back lawn area.
  • Please wash any dishes or mugs that you use.
  • If you or your guests move any of the furniture in the building, please put them back where you found them.
  • Any food items left in the fridge after your event will be disposed of.
  • The doors to the building will lock automatically thirty minutes after your event; please let us know if you need us to adjust this time.

A NOTE ABOUT THE PIANO

  • We have several piano classes use this space and the piano for their performances. We politely request that you refrain from playing the piano unless you are part of these classes as we have very limited access to a piano tuner/repairer. Thank you for cooperating with us on this.